Administrative Assistant
Vacancy Title: Administrative Assistant
Section/Office: Vocational Rehabilitation/Adult Learning and Rehabilitation Services
Salary: $27,960
Minimum Requirements
Minimum of high school diploma or GED.
One year of work experience or training in customer service and business office practices preferred.
(Other qualifications and experience, which in the opinion of the Commissioner of Education meet
the requirements of the position, may be accepted in lieu of the above)
What You’ll Do
Provide assistance to VR counselors who work directly with persons with disabilities wanting to
attain and maintain employment, education or training.
Receive visitors and answer telephone calls, determine purpose of visits and calls, furnish necessary
information, take and relay messages and arrange appointments.
Update, maintain, and provide information to clients and staff on the availability community
resources for financial aid, housing, transportation and job search assistance.
Maintain case files and transfer case records through management information system.
Request and document receipt of relevant medical, educational and vocational information used in
determining eligibility for vocational rehabilitation services.
Write approved client authorization for services.
Handle various remittances from vendors as they relate to client files and case service expenditures.
Receive invoices for payment; review invoices for mathematical accuracy and dates of service;
approve and process invoices for payment.
Communicate with vendors and staff regarding discrepancy on invoices, and take appropriate action
to rectify the discrepancy.
Knowledge, Skills, Abilities
Experience and/or training in the use of computer software packages used for accounting, case
documentation and case management and modern office practices, procedures and equipment.
Ability to understand and follow moderately complex written and oral directions in a timely manner.
Ability to maintain and interpret casefile records.
Knowledge of bookkeeping principles and ability to make arithmetical calculations with speed and
accuracy
Good organizational skills, accuracy and attention to detail.
Ability to communicate effectively and courteously while maintaining working relationships with
vendors, clients and coworkers.
Willing and able to fulfill any job-related travel/training requirements.
Ability to learn community/employment resources.
Ability to work as an effective team member.
Benefits
Position is eligible for benefits including health care, retirement, and vacation. Detailed benefit
information is available on the State Employee Benefit page.
To Our Applicants with Disabilities: For assistance with any phase of the Department process, please
notify the Human Resources Manager at (573) 751-3251. Reasonable attempts will be made to
accommodate special needs. TTY/TDD users: Relay Missouri service (573)751-0881.
Notice to Applicants: The Missouri Department of Elementary and Secondary Education is unable to
sponsor applicants in their application for work visas through INS.