Accounts Payable Specialist III
- Summary
***This recruitment is open to all***
Join our Procurement and Payables team! The Finance and Business Operations Division is looking for an Accounts Payable (AP) Generalist to provide support for multiple work processes. We are looking for a detailed oriented customer service driven candidate who has expertise in expense report and/or employee reimbursement processing, processing and/or researching invoices and/or payment processing. Our ideal candidate will be a team player, can work independently and enjoys finding solutions. The work hours for this position starts between 6AM and 7AM.
Please Note: First-round phone interviews will likely be held on the week of April 8, 2019. We ask that candidates be available during this time if selected to interview.
The Finance and Business Operations Division's mission is to provide timely, efficient and accurate accounting, procurement, treasury, payroll, benefits and small business services. We are actively seeking employees whose behavior is in alignment with our division's core values:
• Respect: We listen to and value others without judgment, and treat each other with mutual dignity and fairness.
• Teamwork: We work together to foster open communication at all organizational levels, and emphasize collaboration and sharing of ideas to achieve common goals.
• Results: We hold ourselves accountable for delivering everyday excellence to our colleagues, customers and community.
• Innovation: We promote a creative environment where employees fearlessly and enthusiastically search for new ways to improve processes and our everyday work.
Scope of Job Duties - The successful candidates for this position, at a minimum, will demonstrate the skill and ability to:- Review and audit of all King County employee expense reports, reimbursements requests, petty cash and imprest funds according to King County policy, and state and federal regulations
- Create and distribute affidavits for duplicate warrant issues
- Provide excellent customer service to all customers
- Provide backup to daily batch validation and warrant payment processing and reconciliation
- Ensure day-to-day processing of routine invoice processing. Resolve invoices that prevent payment processing, such as incorrect tax rate, freight discrepancies, missing purchase order numbers, etc. Also, coordinate review of hold report and supplier statements for open items to ensure outstanding invoices are paid.
- Verify with King County departments, whether or not a payment should be reissued and prepare and mail letters or affidavit forms to payee requesting check to be reissued
- Research and provide supplier refund checks, process and apply credit memos to AP invoices, and handle cash receipt for incoming checks.
- Verify Federal tax id numbers related to supplier site setups
- Provide backup to Special Districts Interface payment processing as needed
Competitive Candidates will have:- Full-time office experience in accounting and/or finance in Accounts Payable
- Possess strong organizational and time management skills, and attention to detail
- Ability to work effectively and collaboratively in a team environment with a variety of individuals from diverse backgrounds
- Excellent communication skills that includes listening, verbal and written skills
- Demonstrated ability to effectively apply customer service skills and techniques, including responsiveness to customers, maintaining professionalism especially in stressful confidential circumstances, and following through with customers to ensure needs are met in compliance with King County policy
- Demonstrated ability to maintain regular, reliable and timely attendance
- Intermediate level of proficiency using Microsoft Word, Excel and Outlook
- Any equivalent combination of experience and education which provides the application with the desired skills, knowledge and ability required to perform the work
Desirable Qualifications- Advanced end-user knowledge of financial information systems, especially Oracle EBS version 12
- Experience with LEAN processes and principles
- Full charge bookkeeping or accounting experience with emphasis in Accounts Payable electronic invoice processing, using purchase order three-way match techniques for payment verification
Other Position Information: This position is a Term-Limited Temporary / (Special Duty - if internal King County Employee) anticipated to last until December 31, 2019. This position is overtime-eligible. Our employees are paid on a bi-weekly schedule, every other Thursday, comprising a 40-hour workweek; Monday through Friday. This position is represented by the International Brotherhood of Teamsters, Local 117, Professional and Technical Employees. The position job classification is a Fiscal Specialist III.
The Application Process:
The recruitment for this position is open to all qualified candidates.
A completed King County Application is required. We highly recommend that you also provide a cover letter and resume.
If you have any questions, please contact Liz Callahan, HR Analyst by e-mail at Liz.callahan@kingcounty.gov or by phone at 206-477-2369.
King County offers a highly-competitive compensation and benefits package to all eligible employees. These benefits include county-wide paid medical, dental and vision coverage for yourself and all eligible dependents (spouse/state-registered domestic partner and children) who you enroll. Benefit eligible positions include -- Career Service, Career Service Exempt, provisional and term-limited temporary (TLT) employees working 20 hours/week or the equivalent of half-time or greater. These benefits become effective on the first calendar day of the month following the month in which the employee is hired; except if the employee's hire date is the first calendar day of the month, benefits begins on the day of hire.
More information about employee benefits is available on the county's website at: http://www.kingcounty.gov/employees/benefits.aspx
County Paid Benefits Include:
- Health Insurance (choice of several plans)
- Dental Plan
- Vision Plan
- Life Insurance -- lump sum equal to annual base salary
- Accidental Death and Dismemberment (basic and enhanced)
- Basic Long Term Disability (LTD) -- replaces 60% of earnings after 180-day waiting period
- Bus pass and other alternative transportation incentives
- Employee Assistance Program
- Making Life Easier Program
Holidays: 10 paid holidays per year plus 2 additional floating holidays administered through the vacation plan.
Vacation with Pay:
first 6 months of employment)- Beginning of year 6: accrual at 15 days per year
- Beginning of year 9: accrual at 16 days per year
- Beginning of year 11: accrual at 20 days per year
- Beginning of year 17: accrual at 21 days per year
- Beginning of year 18: accrual at 22 days per year
- Beginning of year 19: accrual at 23 days per year
- Beginning of year 20: accrual at 24 days per year
- Beginning of year 21: accrual at 25 days per year
- Beginning of year 22: accrual at 26 days per year
- Beginning of year 23: accrual at 27 days per year
- Beginning of year 24: accrual at 28 days per year
- Beginning of year 25: accrual at 29 days per year
- Beginning of year 26: accrual at 30 days per year
Sick Leave is accumulated at the rate of one day per month. There is no restriction on the amount of sick leave that can be accumulated and carried over to subsequent years. At retirement an employee will be paid 35% of their unused, accumulated sick leave. Non-represented employees and employees in certain bargaining units will receive this benefit as a payment to a VEBA account, which pays for post-retirement health benefits on a pre-tax basis.
Other leaves include:- Bereavement Leave (up to 3 days/year)
- Military Leave
- Family Medical Leave
- King County Medical Leave
- Jury Duty Leave
- Organ Donor Leave
- Executive Leave (for eligible FLSA-exempt employees)
Voluntary Benefits -- available at employee option and at employee expense- Deferred Compensation Plan (no employer match) IRS 457 Plan
- Enhanced Long Term Disability -- reduce waiting period/increase monthly
- benefit
- Additional Life Insurance -- 1 to 4 times your base annual salary for yourself and 50% of your enhanced amount for your spouse/domestic partner; and $10,000 for each child
- Additional Accidental Death and Dismemberment coverage for employee and family
- Credit Union membership
- Flexible Spending Accounts – Health and Dependent Care
- HRA Voluntary Employee Beneficiary Association (VEBA) Trust upon retirement
accuracy. If any information on this document conflicts with the provisions of a collective bargaining agreement (CBA), the CBA prevails. Also, in the event of any incorrect information in this document, applicable laws, policies, rules, CBAs or official plan documents will prevail.